IFTA worksheet

Get your quarterly fuel tax numbers ready from your loads and fuel receipts.

What it does

IFTA is the quarterly fuel tax you file with your home state. It needs three things for each state you drove in: the miles you drove there, the gallons of fuel you bought there, and that state's tax rate. FleetDesk builds the table for you from your loads and fuel receipts.

Good to know

The worksheet is a tool to help you prepare. Check it against your ELD or trip sheets before you file.

Get it ready, step by step

Enter your fuel. Add fuel receipts in Compliance & Records › Fuel Receipts (or scan them). Be sure each one has the right State.
Enter your miles. Either add miles by state in Compliance & Records › IFTA with Add Jurisdiction Miles and Save Miles, or just add pickup and dropoff as City, ST with dates on your loads. FleetDesk estimates miles for delivered loads that have none.
Enter the tax rates. Open Compliance & Records › IFTA Worksheet, tap Tax rates, and paste one STATE,RATE per line for the quarter (for example one line per state). FleetDesk doesn't guess rates because they change every quarter. Get the diesel rates from the IFTA, Inc. rate table (iftach.org) or your home state. Tap Save rates.
Open Compliance & Records › IFTA Worksheet, choose the Year and Quarter and tap Show.

The page shows total miles (split into recorded and estimated), gallons bought, fleet miles per gallon and the net tax due (or a credit). The By jurisdiction table has a row per state.

Loads whose miles were only estimated are listed under Estimated from loads. Their miles are spread across the states between pickup and dropoff, which is a guess. Tap Save these as editable mileage records to keep them, then replace them with real miles when you have them.

Tip

Warnings at the top of the worksheet tell you what is missing, such as a state with no tax rate.

Download and file

Tap Download PDF for a printable worksheet or Download CSV for a spreadsheet. FleetDesk does not file your IFTA return for you. Use the numbers when you file with your state. Interest and penalties are not included.

The older Compliance & Records › IFTA page also shows a state summary and the mileage log, and has an AI IFTA Analysis button that looks for gaps. Compliance & Records › Import IFTA imports miles from a spreadsheet.