Getting started
Sign up, log in, find your way around, and finish the setup checklist.
What FleetDesk Pro does
FleetDesk Pro is one place to run a small trucking business: your loads, trucks, drivers, brokers, invoices, expenses, fuel, IFTA, paperwork and driver pay. It also has AI tools that read receipts and rate confirmations for you, a voice assistant for drivers, and an office assistant that watches for late invoices and missing paperwork.
You can use it on a computer, on a phone browser, or in the FleetDesk Pro iPhone and Android app.
Sign up and start your free trial
- Go to fleetdeskpro.com and tap Start free.
- Type your email and choose a password with at least 8 characters, then tap Create my account.
- That's it. You land on your Dashboard and your free trial starts right away. No credit card is needed.
The trial lasts 30 days and every feature is included. After that FleetDesk Pro is one simple price: $20 a month for everything, with no tiers.
Log in, log out, forgot password
- Go to fleetdeskpro.com and tap Log in, or open the app.
- Enter your email and password and tap the log in button.
- To leave, use the log out icon at the bottom of the menu (or Log out at the top of the screen on a driver login).
Forgot your password? Tap Forgot password? on the log in page. There is no automatic reset email. Instead, send an email to hello@fleetdeskpro.com from the address on your account with the subject Password Reset. We send back a temporary password. Log in with it and change it right away (see Account and password).
A quick tour of the screen
- Menu (left side on a computer). Groups like Freight, Fleet & Drivers, AI Tools and Finance. Tap a group to open it. On a phone, tap More at the bottom right to open the menu.
- Find a page. The small box at the top of the menu filters the menu as you type, so you can jump to any page by name.
- Search bar (top). Search loads, drivers, trucks and invoices in one box.
- Phone bottom bar. Home, Loads, Trucks, Drivers and More.
- Trial and plan badge (top right). Shows how many free trial days are left, or Pro active once you subscribe.
- Alerts badge. When the office assistant finds something, a badge like 2 alerts appears at the top. Tap it to open the Assistant Inbox.
The Dashboard is your home page. It shows estimated profit, total revenue, average rate per mile and open invoices at the top. Below that are alerts, your load pipeline (Planned, Dispatched, Delivered), your recent loads and quick action buttons. Open All metrics at the bottom for the full list of numbers.
Need this guide again? Tap Help in the menu (on a driver login, the Help button at the top of the screen) at any time. It always opens the guide for your role first.
The setup checklistOwner, Dispatcher
Open Overview › Setup Checklist to see what is left to set up. It lists ten things and marks each one Complete or Needed, with an Open button that jumps straight to the right page.
| Item | What to do |
|---|---|
| Company Profile | Add your company name, MC and DOT numbers, phone, email and invoice terms in Admin › Settings. |
| Drivers | Add your drivers and how they are paid in Fleet & Drivers › Drivers. |
| Trucks | Add each truck with a unit code (and MPG if you know it) in Fleet & Drivers › Trucks. |
| Customers / Brokers | Add the brokers and shippers you work with in Fleet & Drivers › Shippers / Brokers. |
| Loads | Add or import loads in Freight › Loads. |
| Fuel Receipts | Add fuel receipts in Compliance & Records › Fuel Receipts (or scan them). |
| IFTA Miles | Add miles by state in Compliance & Records › IFTA (or let the IFTA worksheet estimate them). |
| Documents | Track PODs, BOLs, insurance and permits in Compliance & Records › Documents. |
| Payroll | Create a settlement for a driver in Settlements & Payroll › Owner Operators or Settlements & Payroll › Company Drivers. |
| Backup | Open Admin › Backup Center once so you know where your backups are. |